New Mexico Army National Guard Yellow Ribbon Event Services

This is a Request for Quotation (RFQ) for commercial supplies and services for the New Mexico Army National Guard (NMARNG) 1200th INF NORTH Post Deployment Yellow Ribbon Reintegration Program (YRRP) event. The contract will be a Fixed-Price Contract. The services required include providing a venue with a general assembly room and breakout rooms, lodging, catering, childcare, and audio-visual equipment. The event is scheduled for June 19, 2026, with a period of performance from June 18-19, 2026. The venue must be located within 30 miles of the New Mexico National Guard Readiness Center in Rio Rancho, NM. The venue should accommodate up to 450 attendees, with specific requirements for meeting rooms, breakout rooms (including youth rooms), a provider display area, and parking for approximately 350 vehicles. Lodging for 50 double-occupancy rooms is also required for participants traveling 150 miles or more, checking in on June 18, 2026, and checking out on June 19, 2026. Catering services must include light refreshments for all attendees, with options for dietary restrictions, and menus finalized seven days prior to the event. Childcare services for up to 20 youth (ages 0-5) and 30 youth (ages 6-18) are also required, with licensed providers and appropriate staff-to-child ratios. A contract manager must be designated to oversee performance.