Aviation Membership Program Services

Virginia Polytechnic Institute and State University (Virginia Tech) is soliciting proposals to establish a contract for an Aviation Membership Program. This program aims to provide structured, programmatic access to private aviation services, enhancing accessibility, improving cost efficiency, and supporting the University's travel needs. The proposed solution should offer improved aircraft availability, transparent and preferential pricing, prioritized service levels, and other value-added benefits. The program can include membership, subscription, deposit-based, or hybrid models, and offerors must clearly define how participation enhances access and provides measurable benefits. Benefits may include preferential pricing, priority access, reduced fees, and enhanced service levels. The proposal should also describe aircraft access, including types of aircraft, sourcing models, geographic coverage, and how membership impacts availability. A comprehensive explanation of the pricing model, including all costs for joining and maintaining the program, flight pricing determination, and any fees or surcharges, is required. The level of service, including responsiveness, booking prioritization, and 24/7 customer support, must also be detailed. Offerors are required to submit a complete proposal including a program disclosure, transparent pricing model, aircraft access and availability details, service level requirements, operational capabilities, safety and compliance information, technology and reporting tools, a designated account manager, and relevant experience and references. Participation of SWaM businesses is encouraged, and plans for utilizing SWaM subcontractors should be described if applicable.