Hotel Lodging and Conference Space Rental for Yellow Ribbon Reintegration Program

The United States Property and Fiscal Office for Wisconsin is soliciting quotes for hotel lodging and conference space rental, including audio visual equipment and meals, for a Yellow Ribbon Reintegration Program event. The event is scheduled from July 10-12, 2026, with lodging required for the nights of July 9th, 10th, and 11th, 2026. The proposed location for the conference space is the Fox Valley area (Green Bay, WI area), with a potential radius of 34-40 miles. All conference activities, including meals, must take place within a single building. Sleeping rooms can be in neighboring hotels but must be within two miles of the conference venue. The required conference space includes a general session room (accommodating 420 people with cabaret-style seating), a resource room, privacy rooms, a registration area, a nanny room, and a youth room. Specific audio/visual requirements include A/V carts, a large screen with projection, an in-house sound system with speakers and microphones, and TVs/screens with DVD players for the nanny and youth rooms. Meal requirements include buffet-style lunches for adults and children, with gluten-free options and beverages. The lodging requirement is for approximately 58 double rooms per night. Proposals will be evaluated based on the lowest price that meets or exceeds the requirements outlined in the Statement of Work. All bids must include a completed bid sheet and a narrative demonstrating the company's ability to meet all specified requirements, including venue address, room capacities, A/V setup, and meal details. Offerors must be registered in the System for Award Management (SAM) and provide their CAGE Code or DUNS Number. Quotes must be valid until June 19, 2026, and submitted via email by June 2, 2026.