Comprehensive Integrated Client Health Data System

The Health District of Northern Larimer County, through the Rocky Mountain Purchasing Group, is seeking proposals for a comprehensive, integrated data system to manage client registration, program eligibility screening, referrals, and clinical data for its Family Dental Clinic, Mental Health Connections, and Health Care Access programs. The system should enhance clinical workflows, data integrity, and accessibility, while ensuring compliance with regulatory standards and supporting potential interoperability with external partners. Key functionalities required include client intake and registration with address and contact validation, customizable fields, financial eligibility screening, electronic consent and assessment data collection, family file management, referral management, robust search capabilities, scheduling and calendar management, document scanning and management, and telehealth integration. The system should also support customization of forms, templates, and workflows, and include features for client satisfaction assessment. Administrative and financial functionalities such as interfacing with organizational financial software are also required, with preferred capabilities in claims management and payment posting. Reporting functionalities should include standard out-of-the-box reports, data export capabilities, and the ability to track client journeys across programs. Technical requirements emphasize security, role-based access controls, HIPAA and SOC 2 compliance, and API/FHIR support. The vendor will also be responsible for implementation, training, and ongoing support, including data migration and user training.