Procurement Card (P-Card) Banking Services

Sierra Vista Unified School District is soliciting proposals for a comprehensive procurement card (P-Card) program. The selected vendor will be responsible for providing P-Cards, offering robust billing support, and facilitating Electronic Funds Transfer (EFT) payments. The district, serving approximately 4,000 students across five schools in Sierra Vista, Arizona, is establishing this program for the first time and requires a convenient, efficient solution with strong fiscal controls. Key program requirements include the ability to issue cards at individual, site, or department levels with customizable privileges and limitations per cardholder. The program must maintain effective fiscal controls with an auditable trail to prevent inappropriate use. Vendors are expected to provide a variety of management reports, facilitate convenient monthly reconciliation and payment, and offer the capability to download procurement card data into the district's ERP system. A detailed implementation project timeline is required to ensure the program is ready for August 2026, and vendors must be prepared to present their program's functionality and implementation strategy.