Printing and Mailing Services for Utility Bills and Business License Renewals

The City of Fairbanks is soliciting bids for comprehensive printing and mailing services. This contract will encompass the production and distribution of garbage service billing statements and business license renewal notices. The services include printing variable data documents, folding, inserting into envelopes, applying postage, and mailing. The scope covers quarterly garbage billing statements (approximately 30,000 pieces annually), including delinquent account mailings, and periodic business license renewals (approximately 4,400 pieces for the first mailing, 1,500 for the second, and potentially 1,000 for a third). Vendors must be capable of receiving electronic files, ensuring accurate printing and addressing, and adhering to strict turnaround times. Confidentiality and data security are paramount, as vendors will handle sensitive customer information. The contract is for an initial term of three years with two one-year renewal options.