Propane Purchase for Burrillville School Department

The Burrillville School Department is seeking proposals for the purchase and delivery of approximately 105,000 gallons of propane over a two-year period.

Burrillville School Department

General

Status:Open

Solicitation Identifier:06122026

Due Date:Jul 08, 2026 03:00 PM

Posted Date:Jun 12, 2026 03:08 PM

Contract Period:2 years

Type:Request for Proposal (RFP)

Level:Local

Original Solicitation Links

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06122026

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propane purchase

Contact

Name:Robin Kimatian

Email:kimatianr@bsd-ri.net

Phone:+14015681309

Address:Harrisville, RI, USA

Submission Instructions

Method:In Person or Online via PublicPurchase website submission is allowed. Bids must be received by the School Department at the Administration Office, 2300 Bronco Highway, Harrisville, RI 02830, no later than 11:00 AM on July 8, 2026, in sealed envelopes, plainly marked with the name of the company submitting the bid and the phrase "FY27 Propane Bid". Alternatively, bids can be submitted through the PublicPurchase website. Proposals received after 10:00 AM on the day of proposal opening will not be considered. If mailing proposals in envelopes provided by UPS, Federal Express, etc., your sealed and properly marked proposal must be contained in the mailer. The bidder shall insert the price per stated unit and extension against each item in the schedule. In the event of a discrepancy between the unit price and the extension, the unit price will govern. The price inserted must be net and must include delivery charges. Computation must be made of the total amount of the bid for all items bid upon and the total shall be stated in the space provided at the end of the schedule. Proposals may be withdrawn only on written request received prior to the hour fixed for the opening of proposals. No proposal may be withdrawn during a sixty (60) day period following the opening. Negligence on the part of the bidder in preparing the proposal confers no rights for withdrawal of the proposal after it has been opened. When a bidder proposes to furnish the equivalent or equal of any article described in the specifications, he/she must submit a letter or memorandum giving full details and the name of the manufacturer of the article that is to be furnished 10 days prior to the bid opening. The contractor may later be required to submit samples before the contract award. If no such information or memorandum is submitted, it shall be taken for granted that the bidder will furnish the articles specified and will not submit an equivalent or equal after the bid is opened and recorded. The awarded Supplier will contact the Burrillville School Department to determine if they desire automatic deliveries or not. Burrillville school personnel are not required to assist in the deliveries. The Supplier is required to verify delivery conditions before bidding on this contract. The Supplier must specify the lead time (hours, days, etc.) for call-in deliveries, both for regular deliveries and emergencies. The provider shall maintain and service all equipment outside the building from the regulator to the tank at no cost to the Burrillville School Department. Bid prices must remain firm for at least 30 days. Once the contract is executed, the vendor must hold the prices firm for the duration of the contract (through June 30, 2028). Any damage occurring to a Burrillville School Department building boilers, water heating tanks or any other equipment that uses propane supplied by the Awarded Supplier due to fuel that varies from or otherwise fails to satisfy these specifications shall be repaired at the cost of the supplier. Any damage caused to Burrillville School Department property by tank wagons, trucks, fuel hose, fuel spillage, etc. will be charged to the supplier. Any damage to property, equipment or installations resulting from the failure of the supplier to deliver fuel will be charged to the supplier. The delivered fuel is to be invoiced at the guaranteed firm price per gallon. The price quoted shall include all relevant costs, including costs of transportation, labor, materials, taxes and insurance. If the Supplier fails for any reason to comply with the provisions contained herein, the Burrillville School Department shall be at liberty to buy propane gas in the open market, and to charge against the Supplier any excess in price of the fuels so purchased over the price named in the contract, and the whole or any part of any sums of money due the Supplier may be applied to meet such excess cost. Awarded Supplier must negotiate a tank swap or replacement tank with Superior Plus Propane at no cost to the Burrillville School Department for any and all tanks, materials and excavation. If new tank installation is required, Supplier will complete all installations within 21 days of receipt of the new contract at no charge to the Burrillville School Department. Providing and delivering Propane to the Burrillville School Department locations in a timely manner. Proper inspection of all piping, equipment, valves and connections and immediate notification of any condition that is dangerous or hazardous. Supplier will immediately shut off the flow of fuel to any defective part. Supplier will be responsible for obtaining all permits required by law at no cost to the district. Supplier will be responsible for all rules, regulations and laws of the Federal Government and the State of Rhode Island regarding the storage, handling, shipping, transporting and installation of storage tanks. Supplier will be completely responsible for maintaining their equipment, including but not limited to: piping, valves, connections, and fittings and will respond immediately to any notification of known or suspected leakage. All proposals must be submitted in sealed envelopes, plainly marked in the lower left-hand corner, with the date and time of opening, the title of work, service, material or equipment to which they relate endorsed thereon. The envelope will be addressed to: Office of the Business Manager, 2300 Bronco Highway, Harrisville, RI 02830 and will be received by said Office at the proposal opening to be held on July 8, 2026 at 11:00 AM and at that time publicly opened in the Office of the Business Administrator. Proposals must be received either through the Public Purchase website or in the Business Office no later than 10:00 AM on the day of proposal opening. Proposals received after 10:00 AM will not be considered. If mailing your proposal in envelopes provided by UPS, Federal Express, etc., your sealed and properly marked proposal must be contained in the mailer. Proposals must be prepared in conformity with, and shall be based upon and submitted to all requirements of the specifications together with all addenda thereto. Failure to comply with these prerequisites may result in the proposal being misdirected, opened in error prior to official opening, and possible rejection of the proposal. The person, firm or corporation making such proposal shall submit the bid in a sealed envelope to the Director of Administration or his/her duly designated representative at the place herein mentioned on or before the hour and day stated on page one hereof, and the envelope shall be endorsed on its face with the name of the person, firm or corporation making such proposal, the date of its presentation and the title of the service, materials, equipment or supplies for which such proposal is made. The bidders shall insert the price per stated unit and extension against each item in the schedule hereto annexed which he/she proposes to furnish and deliver. In the event of a discrepancy between the unit price and the extension, the unit price will govern. The price inserted must be net and must include delivery charges. Computation must be made of the total amount of the bid for all items bid upon and the total shall be stated in the space provided at the end of the schedule. Proposals may be withdrawn only on written request received prior to the hour fixed for the opening of proposals. No proposal may be withdrawn during a sixty (60) day period following the opening. Negligence on the part of the bidder in preparing the proposal confers no rights for withdrawal of the proposal after it has been opened. When a bidder proposes to furnish the equivalent or equal of any article described in the specifications, he/she must submit a letter or memorandum giving full details and the name of the manufacturer of the article that is to be furnished 10 days prior to the bid opening. The contractor may later be required to submit samples before the contract award. If no such information or memorandum is submitted, it shall be taken for granted that the bidder will furnish the articles specified and will not submit an equivalent or equal after the bid is opened and recorded. The awarded Supplier will contact the Burrillville School Department to determine if they desire automatic deliveries or not. Burrillville school personnel are not required to assist in the deliveries. The Supplier is required to verify delivery conditions before bidding on this contract. The Supplier must specify the lead time (hours, days, etc.) for call-in deliveries, both for regular deliveries and emergencies. The provider shall maintain and service all equipment outside the building from the regulator to the tank at no cost to the Burrillville School Department. Bid prices must remain firm for at least 30 days. Once the contract is executed, the vendor must hold the prices firm for the duration of the contract (through June 30, 2028). Any damage occurring to a Burrillville School Department building boilers, water heating tanks or any other equipment that uses propane supplied by the Awarded Supplier due to fuel that varies from or otherwise fails to satisfy these specifications shall be repaired at the cost of the supplier. Any damage caused to Burrillville School Department property by tank wagons, trucks, fuel hose, fuel spillage, etc. will be charged to the supplier. Any damage to property, equipment or installations resulting from the failure of the supplier to deliver fuel will be charged to the supplier. The delivered fuel is to be invoiced at the guaranteed firm price per gallon. The price quoted shall include all relevant costs, including costs of transportation, labor, materials, taxes and insurance. If the Supplier fails for any reason to comply with the provisions contained herein, the Burrillville School Department shall be at liberty to buy propane gas in the open market, and to charge against the Supplier any excess in price of the fuels so purchased over the price named in the contract, and the whole or any part of any sums of money due the Supplier may be applied to meet such excess cost. Awarded Supplier must negotiate a tank swap or replacement tank with Superior Plus Propane at no cost to the Burrillville School Department for any and all tanks, materials and excavation. If new tank installation is required, Supplier will complete all installations within 21 days of receipt of the new contract at no charge to the Burrillville School Department. Providing and delivering Propane to the Burrillville School Department locations in a timely manner. Proper inspection of all piping, equipment, valves and connections and immediate notification of any condition that is dangerous or hazardous. Supplier will immediately shut off the flow of fuel to any defective part. Supplier will be responsible for obtaining all permits required by law at no cost to the district. Supplier will be responsible for all rules, regulations and laws of the Federal Government and the State of Rhode Island regarding the storage, handling, shipping, transporting and installation of storage tanks. Supplier will be completely responsible for maintaining their equipment, including but not limited to: piping, valves, connections, and fittings and will respond immediately to any notification of known or suspected leakage. All proposals must be submitted in sealed envelopes, plainly marked in the lower left-hand corner, with the date and time of opening, the title of work, service, material or equipment to which they relate endorsed thereon. The envelope will be addressed to: Office of the Business Manager, 2300 Bronco Highway, Harrisville, RI 02830 and will be received by said Office at the proposal opening to be held on July 8, 2026 at 11:00 AM and at that time publicly opened in the Office of the Business Administrator. Proposals must be received either through the Public Purchase website or in the Business Office no later than 10:00 AM on the day of proposal opening. Proposals received after 10:00 AM will not be considered. If mailing your proposal in envelopes provided by UPS, Federal Express, etc., your sealed and properly marked proposal must be contained in the mailer. Proposals must be prepared in conformity with, and shall be based upon and submitted to all requirements of the specifications together with all addenda thereto. Failure to comply with these prerequisites may result in the proposal being misdirected, opened in error prior to official opening, and possible rejection of the proposal. The person, firm or corporation making such proposal shall submit the bid in a sealed envelope to the Director of Administration or his/her duly designated representative at the place herein mentioned on or before the hour and day stated on page one hereof, and the envelope shall be endorsed on its face with the name of the person, firm or corporation making such proposal, the date of its presentation and the title of the service, materials, equipment or supplies for which such proposal is made. The bidders shall insert the price per stated unit and extension against each item in the schedule hereto annexed which he/she proposes to furnish and deliver. In the event of a discrepancy between the unit price and the extension, the unit price will govern. The price inserted must be net and must include delivery charges. Computation must be made of the total amount of the bid for all items bid upon and the total shall be stated in the space provided at the end of the schedule. Proposals may be withdrawn only on written request received prior to the hour fixed for the opening of proposals. No proposal may be withdrawn during a sixty (60) day period following the opening. Negligence on the part of the bidder in preparing the proposal confers no rights for withdrawal of the proposal after it has been opened. When a bidder proposes to furnish the equivalent or equal of any article described in the specifications, he/she must submit a letter or memorandum giving full details and the name of the manufacturer of the article that is to be furnished 10 days prior to the bid opening. The contractor may later be required to submit samples before the contract award. If no such information or memorandum is submitted, it shall be taken for granted that the bidder will furnish the articles specified and will not submit an equivalent or equal after the bid is opened and recorded. The awarded Supplier will contact the Burrillville School Department to determine if they desire automatic deliveries or not. Burrillville school personnel are not required to assist in the deliveries. The Supplier is required to verify delivery conditions before bidding on this contract. The Supplier must specify the lead time (hours, days, etc.) for call-in deliveries, both for regular deliveries and emergencies. The provider shall maintain and service all equipment outside the building from the regulator to the tank at no cost to the Burrillville School Department. Bid prices must remain firm for at least 30 days. Once the contract is executed, the vendor must hold the prices firm for the duration of the contract (through June 30, 2028). Any damage occurring to a Burrillville School Department building boilers, water heating tanks or any other equipment that uses propane supplied by the Awarded Supplier due to fuel that varies from or otherwise fails to satisfy these specifications shall be repaired at the cost of the supplier. Any damage caused to Burrillville School Department property by tank wagons, trucks, fuel hose, fuel spillage, etc. will be charged to the supplier. Any damage to property, equipment or installations resulting from the failure of the supplier to deliver fuel will be charged to the supplier. The delivered fuel is to be invoiced at the guaranteed firm price per gallon. The price quoted shall include all relevant costs, including costs of transportation, labor, materials, taxes and insurance. If the Supplier fails for any reason to comply with the provisions contained herein, the Burrillville School Department shall be at liberty to buy propane gas in the open market, and to charge against the Supplier any excess in price of the fuels so purchased over the price named in the contract, and the whole or any part of any sums of money due the Supplier may be applied to meet such excess cost. Awarded Supplier must negotiate a tank swap or replacement tank with Superior Plus Propane at no cost to the Burrillville School Department for any and all tanks, materials and excavation. If new tank installation is required, Supplier will complete all installations within 21 days of receipt of the new contract at no charge to the Burrillville School Department. Providing and delivering Propane to the Burrillville School Department locations in a timely manner. Proper inspection of all piping, equipment, valves and connections and immediate notification of any condition that is dangerous or hazardous. Supplier will immediately shut off the flow of fuel to any defective part. Supplier will be responsible for obtaining all permits required by law at no cost to the district. Supplier will be responsible for all rules, regulations and laws of the Federal Government and the State of Rhode Island regarding the storage, handling, shipping, transporting and installation of storage tanks. Supplier will be completely responsible for maintaining their equipment, including but not limited to: piping, valves, connections, and fittings and will respond immediately to any notification of known or suspected leakage. All proposals must be submitted in sealed envelopes, plainly marked in the lower left-hand corner, with the date and time of opening, the title of work, service, material or equipment to which they relate endorsed thereon. The envelope will be addressed to: Office of the Business Manager, 2300 Bronco Highway, Harrisville, RI 02830 and will be received by said Office at the proposal opening to be held on July 8, 2026 at 11:00 AM and at that time publicly opened in the Office of the Business Administrator. Proposals must be received either through the Public Purchase website or in the Business Office no later than 10:00 AM on the day of proposal opening. Proposals received after 10:00 AM will not be considered. If mailing your proposal in envelopes provided by UPS, Federal Express, etc., your sealed and properly marked proposal must be contained in the mailer. Proposals must be prepared in conformity with, and shall be based upon and submitted to all requirements of the specifications together with all addenda thereto. Failure to comply with these prerequisites may result in the proposal being misdirected, opened in error prior to official opening, and possible rejection of the proposal. The person, firm or corporation making such proposal shall submit the bid in a sealed envelope to the Director of Administration or his/her duly designated representative at the place herein mentioned on or before the hour and day stated on page one hereof, and the envelope shall be endorsed on its face with the name of the person, firm or corporation making such proposal, the date of its presentation and the title of the service, materials, equipment or supplies for which such proposal is made. The bidders shall insert the price per stated unit and extension against each item in the schedule hereto annexed which he/she proposes to furnish and deliver. In the event of a discrepancy between the unit price and the extension, the unit price will govern. The price inserted must be net and must include delivery charges. Computation must be made of the total amount of the bid for all items bid upon and the total shall be stated in the space provided at the end of the schedule. Proposals may be withdrawn only on written request received prior to the hour fixed for the opening of proposals. No proposal may be withdrawn during a sixty (60) day period following the opening. Negligence on the part of the bidder in preparing the proposal confers no rights for withdrawal of the proposal after it has been opened. When a bidder proposes to furnish the equivalent or equal of any article described in the specifications, he/she must submit a letter or memorandum giving full details and the name of the manufacturer of the article that is to be furnished 10 days prior to the bid opening. The contractor may later be required to submit samples before the contract award. If no such information or memorandum is submitted, it shall be taken for granted that the bidder will furnish the articles specified and will not submit an equivalent or equal after the bid is opened and recorded. The awarded Supplier will contact the Burrillville School Department to determine if they desire automatic deliveries or not. Burrillville school personnel are not required to assist in the deliveries. The Supplier is required to verify delivery conditions before bidding on this contract. The Supplier must specify the lead time (hours, days, etc.) for call-in deliveries, both for regular deliveries and emergencies. The provider shall maintain and service all equipment outside the building from the regulator to the tank at no cost to the Burrillville School Department. Bid prices must remain firm for at least 30 days. Once the contract is executed, the vendor must hold the prices firm for the duration of the contract (through June 30, 2028). Any damage occurring to a Burrillville School Department building boilers, water heating tanks or any other equipment that uses propane supplied by the Awarded Supplier due to fuel that varies from or otherwise fails to satisfy these specifications shall be repaired at the cost of the supplier. Any damage caused to Burrillville School Department property by tank wagons, trucks, fuel hose, fuel spillage, etc. will be charged to the supplier. Any damage to property, equipment or installations resulting from the failure of the supplier to deliver fuel will be charged to the supplier. The delivered fuel is to be invoiced at the guaranteed firm price per gallon. The price quoted shall include all relevant costs, including costs of transportation, labor, materials, taxes and insurance. If the Supplier fails for any reason to comply with the provisions contained herein, the Burrillville School Department shall be at liberty to buy propane gas in the open market, and to charge against the Supplier any excess in price of the fuels so purchased over the price named in the contract, and the whole or any part of any sums of money due the Supplier may be applied to meet such excess cost. Awarded Supplier must negotiate a tank swap or replacement tank with Superior Plus Propane at no cost to the Burrillville School Department for any and all tanks, materials and excavation. If new tank installation is required, Supplier will complete all installations within 21 days of receipt of the new contract at no charge to the Burrillville School Department. Providing and delivering Propane to the Burrillville School Department locations in a timely manner. Proper inspection of all piping, equipment, valves and connections and immediate notification of any condition that is dangerous or hazardous. Supplier will immediately shut off the flow of fuel to any defective part. Supplier will be responsible for obtaining all permits required by law at no cost to the district. Supplier will be responsible for all rules, regulations and laws of the Federal Government and the State of Rhode Island regarding the storage, handling, shipping, transporting and installation of storage tanks. Supplier will be completely responsible for maintaining their equipment, including but not limited to: piping, valves, connections, and fittings and will respond immediately to any notification of known or suspected leakage. All proposals must be submitted in sealed envelopes, plainly marked in the lower left-hand corner, with the date and time of opening, the title of work, service, material or equipment to which they relate endorsed thereon. The envelope will be addressed to: Office of the Business Manager, 2300 Bronco Highway, Harrisville, RI 02830 and will be received by said Office at the proposal opening to be held on July 8, 2026 at 11:00 AM and at that time publicly opened in the Office of the Business Administrator. Proposals must be received either through the Public Purchase website or in the Business Office no later than 10:00 AM on the day of proposal opening. Proposals received after 10:00 AM will not be considered. If mailing your proposal in envelopes provided by UPS, Federal Express, etc., your sealed and properly marked proposal must be contained in the mailer. Proposals must be prepared in conformity with, and shall be based upon and submitted to all requirements of the specifications together with all addenda thereto. Failure to comply with these prerequisites may result in the proposal being misdirected, opened in error prior to official opening, and possible rejection of the proposal. The person, firm or corporation making such proposal shall submit the bid in a sealed envelope to the Director of Administration or his/her duly designated representative at the place herein mentioned on or before the hour and day stated on page one hereof, and the envelope shall be endorsed on its face with the name of the person, firm or corporation making such proposal, the date of its presentation and the title of the service, materials, equipment or supplies for which such proposal is made. The bidders shall insert the price per stated unit and extension against each item in the schedule hereto annexed which he/she proposes to furnish and deliver. In the event of a discrepancy between the unit price and the extension, the unit price will govern. The price inserted must be net and must include delivery charges. Computation must be made of the total amount of the bid for all items bid upon and the total shall be stated in the space provided at the end of the schedule. Proposals may be withdrawn only on written request received prior to the hour fixed for the opening of proposals. No proposal may be withdrawn during a sixty (60) day period following the opening. Negligence on the part of the bidder in preparing the proposal confers no rights for withdrawal of the proposal after it has been opened. When a bidder proposes to furnish the equivalent or equal of any article described in the specifications, he/she must submit a letter or memorandum giving full details and the name of the manufacturer of the article that is to be furnished 10 days prior to the bid opening. The contractor may later be required to submit samples before the contract award. If no such information or memorandum is submitted, it shall be taken for granted that the bidder will furnish the articles specified and will not submit an equivalent or equal after the bid is opened and recorded. The awarded Supplier will contact the Burrillville School Department to determine if they desire automatic deliveries or not. Burrillville school personnel are not required to assist in the deliveries. The Supplier is required to verify delivery conditions before bidding on this contract. The Supplier must specify the lead time (hours, days, etc.) for call-in deliveries, both for regular deliveries and emergencies. The provider shall maintain and service all equipment outside the building from the regulator to the tank at no cost to the Burrillville School Department. Bid prices must remain firm for at least 30 days. Once the contract is executed, the vendor must hold the prices firm for the duration of the contract (through June 30, 2028). Any damage occurring to a Burrillville School Department building boilers, water heating tanks or any other equipment that uses propane supplied by the Awarded Supplier due to fuel that varies from or otherwise fails to satisfy these specifications shall be repaired at the cost of the supplier. Any damage caused to Burrillville School Department property by tank wagons, trucks, fuel hose, fuel spillage, etc. will be charged to the supplier. Any damage to property, equipment or installations resulting from the failure of the supplier to deliver fuel will be charged to the supplier. The delivered fuel is to be invoiced at the guaranteed firm price per gallon. The price quoted shall include all relevant costs, including costs of transportation, labor, materials, taxes and insurance. If the Supplier fails for any reason to comply with the provisions contained herein, the Burrillville School Department shall be at liberty to buy propane gas in the open market, and to charge against the Supplier any excess in price of the fuels so purchased over the price named in the contract, and the whole or any part of any sums of money due the Supplier may be applied to meet such excess cost. Awarded Supplier must negotiate a tank swap or replacement tank with Superior Plus Propane at no cost to the Burrillville School Department for any and all tanks, materials and excavation. If new tank installation is required, Supplier will complete all installations within 21 days of receipt of the new contract at no charge to the Burrillville School Department. Providing and delivering Propane to the Burrillville School Department locations in a timely manner. Proper inspection of all piping, equipment, valves and connections and immediate notification of any condition that is dangerous or hazardous. Supplier will immediately shut off the flow of fuel to any defective part. Supplier will be responsible for obtaining all permits required by law at no cost to the district. Supplier will be responsible for all rules, regulations and laws of the Federal Government and the State of Rhode Island regarding the storage, handling, shipping, transporting and installation of storage tanks. Supplier will be completely responsible for maintaining their equipment, including but not limited to: piping, valves, connections, and fittings and will respond immediately to any notification of known or suspected leakage. All proposals must be submitted in sealed envelopes, plainly marked in the lower left-hand corner, with the date and time of opening, the title of work, service, material or equipment to which they relate endorsed thereon. The envelope will be addressed to: Office of the Business Manager, 2300 Bronco Highway, Harrisville, RI 02830 and will be received by said Office at the proposal opening to be held on July 8, 2026 at 11:00 AM and at that time publicly opened in the Office of the Business Administrator. Proposals must be received either through the Public Purchase website or in the Business Office no later than 10:00 AM on the day of proposal opening. Proposals received after 10:00 AM will not be considered. If mailing your proposal in envelopes provided by UPS, Federal Express, etc., your sealed and properly marked proposal must be contained in the mailer. Proposals must be prepared in conformity with, and shall be based upon and submitted to all requirements of the specifications together with all addenda thereto. Failure to comply with these prerequisites may result in the proposal being misdirected, opened in error prior to official opening, and possible rejection of the proposal. The person, firm or corporation making such proposal shall submit the bid in a sealed envelope to the Director of Administration or his/her duly designated representative at the place herein mentioned on or before the hour and day stated on page one hereof, and the envelope shall be endorsed on its face with the name of the person, firm or corporation making such proposal, the date of its presentation and the title of the service, materials, equipment or supplies for which such proposal is made. The bidders shall insert the price per stated unit and extension against each item in the schedule hereto annexed which he/she proposes to furnish and deliver. In the event of a discrepancy between the unit price and the extension, the unit price will govern. The price inserted must be net and must include delivery charges. Computation must be made of the total amount of the bid for all items bid upon and the total shall be stated in the space provided at the end of the schedule. Proposals may be withdrawn only on written request received prior to the hour fixed for the opening of proposals. No proposal may be withdrawn during a sixty (60) day period following the opening. Negligence on the part of the bidder in preparing the proposal confers no rights for withdrawal of the proposal after it has been opened. When a bidder proposes to furnish the equivalent or equal of any article described in the specifications, he/she must submit a letter or memorandum giving full details and the name of the manufacturer of the article that is to be furnished 10 days prior to the bid opening. The contractor may later be required to submit samples before the contract award. If no such information or memorandum is submitted, it shall be taken for granted that the bidder will furnish the articles specified and will not submit an equivalent or equal after the bid is opened and recorded. Use "FY27 Propane Bid" in the subject line or on the envelope. Proposals must be received by 10:00 AM on July 8, 2026.

Portal:https://www.publicpurchase.com/

Mailing Address:2300 Bronco Highway, Harrisville, RI 02830

Description

The Burrillville School Department is soliciting bids for the purchase and delivery of approximately 105,000 gallons of propane. The contract period is from July 1, 2026, through June 30, 2028. Deliveries will be made to multiple locations including the Burrillville Administrative Building, Burrillville High School, Burrillville Middle School, George Ducharme Field House, Eccleston Field Maintenance Shop, and the June R. Levy Rink. The awarded supplier will be responsible for maintaining all equipment outside the building, from the regulator to the tank, at no cost to the school department. Pricing must be firm for the duration of the contract, and all taxes and fees must be included in the total price per gallon.

Classification Codes

NAICS457210Fuel Dealers

PSCM2BBHusbanding Services—Fuel Services

Smart Codes

propane delivery servicesbulk fuel supplyschool district services

Specifications

Procurement Type:Supply Only

Bespoke:No

Timeline

Jun 18, 2026 12:00 PM-Mandatory Pre-Bid Meeting (required)

at 2220 Bronco Highway, Harrisville, RI 02830

Burrillville Middle School