Tree Trimming, Pruning, and Removal Services

The Town of Ashland, Virginia is seeking bids for one year of tree trimming, pruning, and removal services.

Ashland, VA

General

Status:Open (open)

Solicitation Identifier:eVA - BPM090036 IFB2026-0609

Due Date:Jul 06, 2026 10:00 AM

Posted Date:Jun 11, 2026 01:25 PM

Contract Period:1 year

Type:Invitation for/to Bid (IFB/ITB)

Level:Local

Original Solicitation Links

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eVA - BPM090036 IFB2026-0609

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tree trimming

Contact

Name:Bernadette Cornelius

Email:bcornelius@ashlandva.gov

Phone:+18047981073

Address:121 Thompson Street, Hanover, VA, USA

Submission Instructions

Method:Electronic and Paper Bids Accepted via eVA or Mail to Purchasing Department. Paper bids to be submitted to Purchasing Town of Ashland 121 Thompson Street, PO BOX 1600, Ashland, VA 23005. Electronic bids to be submitted to eVA (Virginia's eProcurement Marketplace). For assistance, contact eVA Customer Care at 1-866-289-7367. Paper bids should be marked outside of envelope with 'Subject: eVA - BPM090036 IFB2026 - 0609'. Electronic bids should be in Adobe PDF format. Ensure bid is returned in its entirety and signed. Any bid received after the announced time and date of opening will not be considered and will be disposed of. The Town of Ashland reserves the right to accept or reject any or all bids or parts of bids, to waive informalities, and to request rebids. The initial term of this contract is to be effective August 1, 2026, through July 31, 2027. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of non-discrimination clause. All insurance policies required hereunder shall be endorsed to include the following provision: "It is agreed that this policy is not subject to cancellation or non-renewal until thirty (30) days prior written notice has been given to the Purchasing Office.". The certificate holder should be listed as: Town of Ashland, 121 Thompson Street, PO BOX 1600, Ashland, VA 23005. The bidder certifies that he has not combined, conspired, or agreed to intentionally rig, alter, or otherwise manipulate this bid for the purpose of allocating purchases or sales or to others, raising or otherwise fixing the prices of the goods or services, or excluding other persons from dealing with the Town of Ashland. During the performance of this contract, if the amount of the contract is over $10,000, the contractor (bidder) agrees as follows: 1. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The Company will not knowingly employ an illegal alien, as stated and amended by the Immigration Reform and Control Act of 1986. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulations shall be deemed sufficient for the purpose of meeting the requirements of this section. 4. Insurance requirements: All insurance policies required hereunder shall be endorsed to include the following provision: "It is agreed that this policy is not subject to cancellation or non-renewal until thirty (30) days prior written notice has been given to the Purchasing Office." A. The certificateholder should be listed as: Town of Ashland 121 Thompson Street PO BOX 1600 Ashland, VA 23005 B. Nothing contained in the specifications shall be construed as creating any contractual relationship between any subcontractor and the Town. The Contractor shall be as fully responsible to the Town for the acts and omissions of the subcontractors and of persons employed by them as it is for acts and omissions of persons directly employed by it. The Town will consider deductible amounts as part of its review of the financial stability of the Contractor. Any deductibles shall be disclosed by the Contractor, and all deductibles will be assumed by the Contractor. Coverage(s) Required Required Limit Description Business Automobile Liability $1,000,000.00 - Combined Single Limit per Occurrence Commercial General Liability $1,000,000.00 $2,000,000.00 $2,000,000.00 - Combined Single Limit per Occurrence - General Aggregate Limit per Project - Products and Completed Operations Aggregate Personal and Advertising Injury Liability $1,000,000.00 - Each Offense per Person or Organization Umbrella Excess Liability $1,000,000.00 - Per Occurrence and Aggregate as Applicable Worker's Compensation & Employer's Liability $ 500,000.00 $ 500,000.00 $ 500,000.00 - Per Accident - Disease per Employee - Policy Limit Disease The Bidder certifies that he has not combined, conspired, or agreed to intentionally rig, alter, or otherwise manipulate this bid for the purpose of allocating purchases or sales or to others, raising or otherwise fixing the prices of the goods or services, or excluding other persons from dealing with the Town of Ashland. SIGNATURE OF BIDDER. The Town of Ashland intends to award this work on an annual contract basis to the lowest-priced, most responsible, and responsive bidder. The initial term of this contract is to be effective August 1, 2026, through July 31, 2027. Amount of Notice required for work___________________________ PleasereturnbidsstotheTownofAshland,PurchasingDepartment,121ThompsonStreet, Ashland,Virginia23005, orbymailtoTownofAshland,P.O.Box1600,Ashland,VA23005. Markoutsideofenvelopewith "Subject: eVA - BPM090036IFB2026 - 0609 Name andAddressofFirm________________________________ Date:__________________________________________________________________________ By:__________________________________ SignatureinInk________________________________ Name:_______________________________ Print________________________________ Title:________________________________ eVAVendorID____________________ Phone:______________________________ Email:__________________________________________________________________________ Incompliancewith the InvitationforBid BPM090036IFB2026 - 0609 andsubjecttoallconditions thereofandattachedthereto,theBidderoffersandagrees,ifthisbidbeacceptedwithinthirty (30)calendardaysfromthedateofopeningtofurnishanyandalloftheitemsuponwhichthe pricesarequoted,atthepricesetoppositeeachitem,deliveredatthepointsasspecifiedandas scheduled. ThebidderwillcomplywithallprovisionsoftheVirginiaPublicProcurementActandwiththelaws andregulationsoftheTownofAshland. Duringtheperformanceofthiscontract,iftheamountofthecontractisover$10,000,the contractor(bidder)agreesasfollows: 1. Thecontractorwillnotdiscriminateagainstanyemployeeorapplicantforemployment becauseofrace,religion,color,sex,ornationalorigin,exceptwherereligion,sex,ornationaloriginisa bonafideoccupationalqualificationreasonablynecessarytothenormaloperationofthecontractor. TheCompanywillnotknowinglyemployanillegalalien,asstatedandamendedbytheImmigrationReformand ControlActof1986. Thecontractoragrees topostinconspicuousplaces,availabletoemployeesandapplicantsforemployment,noticessettingforththeprovisionofthisnon-discriminationclause. Thecontractor,insolicitationsoradvertisementsforemployeesplacedbyoronbehalfofthecontractor,willstatethatsuchcontractorisanequalopportunityemployer. Notices,advertisementsandsolicitationsplacedinaccordancewithfederallaw,ruleor regulationsshallbedeemedsufficientforthepurposeofmeetingtherequirementsofthis section. 4. Insurancerequirements: Allinsurancepoliciesrequiredhereundershallbeendorsedtoincludethefollowingprovision:"Itisagreedthatthispolicyisnotsubjecttocancellation ornon-renewaluntilthirty(30)dayspriorwrittennoticehasbeengiventothePurchasingOffice." A. Thecertificateholder shouldbelistedas: TownofAshland 121ThompsonStreet POBOX1600 Ashland,VA23005 B. NothingcontainedinspecificationsshallbeconstruedascreatinganycontractualrelationshipbetweenanysubcontractorandtheTown.TheContractorshallbeasfullyresponsibletotheTownfortheactsandomissionsof thesubcontractorsandofpersonsemployedbythemasitisforactsandomissionsofpersonsdirectlyemployedbyit.TheTownwillconsiderdeductibleamountsaspartofitsreviewofthefinancialstabilityoftheContractor.Any deductiblesshallbedisclosedbytheContractor,andalldeductibleswillbeassumedbytheContractor. Coverage(s)RequiredRequiredLimitDescriptionBusinessAutomobileLiability$1,000,000.00-CombinedSingleLimitperOccurrenceCommercialGeneralLiability$1,000,000.00$2,000,000.00$2,000,000.00-CombinedSingleLimitperOccurrence-GeneralAggregateLimitperProject-ProductsandCompletedOperationsAggregatePersonalandAdvertisingInjuryLiability$1,000,000.00-EachOffenseperPersonorOrganizationUmbrellaExcessLiability$1,000,000.00-PerOccurrenceandAggregateasApplicableWorkersCompensation&Employer'sLiability$500,000.00$500,000.00$500,000.00-PerAccident-DiseaseperEmployee-PolicyLimitDiseaseTheBiddercertifiesthathehasnotcombined,conspired,oragreedtointentionallyrig,alter,or otherwisemanipulate thisbidforthepurposeofallocatingpurchasesorsalestooramongpersons,raisingor otherwisefixingthepricesofthegoodsorservices,orexcludingotherpersonsfromdealingwiththeTownofAshland.SIGNATUREOFBIDDER

Description

The Town of Ashland, Virginia is soliciting bids for tree trimming, pruning, and removal services. This is a one-year contract, with the option to renew for four additional one-year terms by mutual consent. Services will be provided within the Town of Ashland. Bids are due by 10 a.m. local time on Monday, July 6, 2026. The town requires a certified arborist to be available on an as-needed basis. The contract is intended to be awarded to the lowest-priced, most responsible, and responsive bidder.