Microfilm Scanners for Texas State Library and Archives Commission

The Texas State Library and Archives Commission is seeking bids for two microfilm scanners, related components, and optional maintenance agreements.

Texas SmartBuy Member 306


General
Open (posted)
306-26-0321
Jun 25, 2026 07:00 PM
Jun 11, 2026 12:00 PM
1 year base + 3 × 1 year options
Invitation for/to Bid (IFB/ITB)
State
Original Solicitation Links
Contact
Fred Huber
+15129362774
Brazos Street, Austin, TX, USA
Submission Instructions
Description

The Texas State Library and Archives Commission (TSLAC) is soliciting bids for the purchase, delivery, installation, and optional maintenance of two microfilm scanners and related components. These scanners are needed to enable the continued viewing, scanning, and preservation of microfilm and microfiche collections, ensuring researchers and the public have ongoing access to these historical records. The equipment must support viewing, scanning, printing, and digital image export capabilities for 16mm and 35mm roll film and microfiche, including positive and negative formats, with a minimum optical resolution of 300 DPI. Required features include image rotation, zoom, pan, image enhancement, and digital export in TIFF, PDF, and JPEG formats, with OCR capability for searchable output. The system must include scanning software, all necessary licenses, a monitor, keyboard, mouse, cables, and USB/network export capability. Only new equipment will be accepted, and all items must include the manufacturer's standard warranty. Optional maintenance agreements and extended warranty coverage may also be awarded for an initial one-year term, with potential for three additional one-year renewals.

Classification Codes
NAICS423410Photographic Equipment and Supplies Merchant Wholesalers
PSC7670Microfilm, Processed
Smart Codes
microfilm scannersdocument scanning equipmentarchival equipment
Specifications
Supply & Service
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