Performing Arts Equipment, Rentals, Supplies, and Services

Humble Independent School District is seeking proposals for performing arts equipment, rentals, supplies, and associated services on a rolling, as-needed basis.

Humble ISD, TX Purchasing


General
Open (issued)
2025-106J
Aug 17, 2026 07:00 PM
Jun 11, 2026 07:00 PM
1 year base + 4 × 1 year options
Request for Proposal (RFP)
Local
Original Solicitation Links
Contact
Catherine Dalles
+12816418994
20200 Eastway Village Drive, Humble, TX, USA
Submission Instructions
Online
Description

Humble Independent School District (Humble ISD) is issuing a recurring Request for Proposals (RFP) for companies interested in providing equipment, rental/leasing services, accessories, and supplies for their Performing and Fine Arts departments. This solicitation covers a broad spectrum of needs including theatrical equipment (costumes, curtains, lighting, sound, rigging), musical instruments (band, orchestra, electronic, pianos), and miscellaneous performing arts equipment and services. The RFP also includes a significant section on musical instrument repair, service, and maintenance, requiring detailed information on staff experience, company processes, and turnaround times. This is a rolling solicitation, meaning it remains open for new companies to respond throughout its term, which extends through November 13, 2029, with potential for annual renewals. Humble ISD aims to establish a pool of "Approved Vendors" through this process, with awards being made on an as-needed basis. Vendor selection will be based on a combination of factors including discount percentages, customer service, past performance, and understanding of the K-12 environment. All proposals must be submitted electronically through the IonWave bidding system by the specified deadline.

Classification Codes
NAICS711190Other Performing Arts Companies
PSC7710Musical Instruments
Smart Codes
performing arts equipmentmusical instrument repairtheatrical supplies
Specifications
Supply & Service
Timeline
Jun 11, 2026 12:00 PM-Issue Date
Aug 10, 2026 12:00 PM-Questions Due Date
Aug 17, 2026 12:00 PM-Proposal Due Date
Requirements
Required
  • Workers' Compensation
  • Employers Liability — $1,000,000.00
  • General Liability — $1,000,000.00
  • Products/Completed Operations — $2,000,000.00
  • Fire Damage, Legal Liability — $500,000.00
  • General Aggregate — $2,000,000.00
  • Business (Commercial) Auto Liability — $1,000,000.00
  • Umbrella Liability (Excess) — $5,000,000.00
Required
  • Minimum 3 references
  • Client point of contact required for each reference
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