Evaluation of the Private Defender Program

San Mateo County is seeking proposals for a contractor to evaluate its Private Defender Program, assessing performance against guidelines and providing recommendations for improvement.

County of San Mateo County Executive's Office


General
Open (open)
2026-RFP-00558
Jul 13, 2026 03:00 PM
Jun 09, 2026 12:00 PM
3 years
Request for Proposal (RFP)
Local
Original Solicitation Links
Contacts
Adam Ely
aely@smcgov.org
+16507228112

Henry Nibbelin
hnibbelin2@smcgov.org
+16503634259
Submission Instructions
Online
Description

The County of San Mateo is soliciting proposals from qualified contractors to conduct an evaluation of its Private Defender Program (PDP). The PDP, established in 1969, contracts with approximately 116 private attorneys to provide legal representation for indigent defendants in criminal cases, probate, conservatees, and dependency court matters. The selected contractor will assess the PDP's performance against national and state guidelines and best practices, and will be responsible for preparing a comprehensive written report detailing findings, methodology, and recommendations for improvement. The evaluation should cover areas such as independence and oversight, compliance with indigent representation standards, quality of defense, workload, adequacy of resources, funding sufficiency, management staffing, training, performance tracking, electronic case management systems, and capacity for implementing best practices and securing additional funding. Key deliverables include an evaluation plan and timeline, regular project updates, and a final written report. The anticipated contract award date is August 11, 2026, with the contractor's work expected to be completed by April 12, 2027.

Classification Codes
NAICS922130Legal Counsel and Prosecution
PSCR407Program Evaluation Services
Smart Codes
program evaluationindigent defense serviceslegal consulting
Specifications
Service Only
Timeline
Jun 09, 2026 12:00 PM-RFP Released
Jul 07, 2026 12:00 PM-Deadline for Questions, Comments, and Contract Exceptions
Jul 10, 2026 12:00 PM-Question Response Deadline
Jul 13, 2026 12:00 PM-Proposal Due Date
Jul 13, 2026 12:00 PM-Conduct Interviews, Reference Checks, and Select Program Administrator
Jul 13, 2026 12:00 PM-Initiate Contract Negotiations
Aug 11, 2026 12:00 PM-Anticipated Contract Award Date
Aug 24, 2026 12:00 PM-Evaluation Plan and Timeline Meeting
Mar 01, 2027 12:00 PM-Draft Final Written Report Submission
Mar 15, 2027 12:00 PM-Draft Report Discussion Meeting
Apr 12, 2027 12:00 PM-Final Written Report Submission
Requirements
Required
  • General Liability — $1,000,000.00
  • Motor Vehicle Liability Insurance — $1,000,000.00
  • Professional Liability — $1,000,000.00
Required
  • Minimum 3 references
  • Client point of contact required for each reference
Location
Local Preference:Local Requirement
Documents
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